Recreation & Wellness

Mission: Provide the community with recreational and wellness activities that contribute to learning and the pursuit of an active, healthy lifestyle

Vision: We will be a recognized leader in developing individuals to pursue lifelong wellness

Recreation & Wellness upholds and practices the following values:

• Celebrate Differences: We will create a respectful environment that celebrates the intrinsic worth of each individual, facilitates an open exchange of ideas, nurtures creative expression, and accentuates cross cultural interaction. 
• Optimize Resources: We take full responsibility for the efficient and effective use of all our resources.
• Remember Our Customer:We must anticipate our participants' needs, be mindful of their safety, and pursue excellence in all we do.
• Educate Always: We intentionally develop lifelong learners. Recreation plays a powerful role in transformative learning and enhances academic performance.
• Collaborate:We believe in the synergistic benefits of working together. We strive to provide opportunities that will promote camaraderie and lifelong connections.

Club Sports

Mission: The Club Sports program is committed to be an integral part of accomplishing Recreation & Wellness’s mission. We exist to provide a competitive outlet and valuable educational  opportunities to members of student organizations that focus on team and individual physical sports.

Vision: The Club Sports program will strive to provide a well-rounded Purdue experience for its student-athlete members striving to build community, grow their leadership skills, and continue or begin their competitive sporting activity in an intercollegiate setting.

Club Sports upholds and practices the following values:

• Chase Excellence: We believe in the importance of striving for excellence on and off the playing field. We intentionally develop sound character traits in individual student-athletes and the student organizations as a whole while supporting their athletic accomplishments.
• Lead with Integrity: We take the Club Sports experience of our student-athletes seriously. We will foster a culture of responsible decision making, always demonstrating high levels of character.
• United by a Shared Passion: We support our student-athletes in discovering, building, and strengthening their passion for their competitive sporting activity in an inclusive community that enhances their Purdue experience. 
• Better Together: The experience of our individual Club Sports is strengthened through the community built when the entire Club Sports program collaborates for the betterment of Boilermakers.
• Student Run, Student Led: Our student organizations are led by students. We are committed to work with our student leaders to make responsible decisions for the benefit of themselves and their clubs.

Club Sports are a proud component of Recreation & Wellness (RecWell) at Purdue. RecWell has been actively involved in providing assistance to the student organizations recognized as Club Sports since 1936. Through Club Sports, RecWell is committed to providing opportunities to student organizations focused on physical sport activities.  The Club Sports program offers an assortment of team and individual sports. Club Sports may also be competitive or recreational in nature.  Club Sports are governed by policies and regulations of both RecWell and Student Activities and Organizations (SAO).  Clubs may be active during the academic school year and summer session. The academic school-year rules, regulations, and procedures remain in effect AT ALL TIMES.

RecWell is committed to providing the following benefits:

1. Professional administrative guidance
2. Financial support
3. Facilities for practice and competition
4. Website listing on the Club Sports website
   1. The upkeep and maintenance of individual club websites is the responsibility of the individual clubs
5. Clerical support:
   • Printing and copying up to 50 sheets
   • Club mailboxes for incoming correspondence using the following address:
     • Purdue University Recreation & Wellness
     • ATTN: (Your club name)
     • 355 N. Martin Jischke Drive
     • West Lafayette, IN 47907

Maintaining Club Sports Status

Each student organization recognized as a Purdue Club Sport by RecWell will be evaluated regularly by the Assistant Director – Club Sports.  The organization must be in good standing with RecWell, SAO, and must be in compliance with Club Sport Officer Handbook and University Regulations.

Each Club Sport will either be considered Active or Inactive. Clubs will be considered Inactive if the Active Club Checklist (found on the Officer Resources page) is not complete by the end of the fourth week of classes each semester. Inactive Clubs will have their funds frozen, events (home or travel) will not be approved, and clubs will be charged for any practice space used back-dating to the first day of classes of that semester. Clubs not completing the Active Club Checklist by the deadline will remain Inactive until the checklist is complete.

Clubs still considered Inactive after the eighth week of the semester will be de-affiliated from the Club Sports program and will not be eligible to reapply for recognition until two full academic years (Fall & Spring) have passed. De-affiliated clubs must follow the same process as outlined on the Become a Club Sport page.

Once Active, clubs will either be classified in one of the four tiers, as In Review, or as Introductory. For more information on the annual review of Club Sports Tier Classifications.

The Club Sports Council is made up of up a maximum of seven student members from recognized Club Sports.  Student members hold their positions for a two-year term or until they graduate, resign, or are no longer a member of their Club Sport.  No more than one student member per club may serve on the Council.  To serve on the Council, current club officers may apply by the announced deadline each Spring semester. Applications are then considered and positions are filled at the discretion of the Assistant Director – Sport Programs- Club Sports. Council seats vacated during the academic year will be filled during the following academic year’s application process. 

Member Responsibilities 

Excellence & Development Funding

Funding for Excellence & Development is allocated annually from RecWell through the Club Sports budget.  Amount will vary based on approved budget.  Funds are intended to offset costs for clubs that experience unforeseen expenses, unanticipated hardships, or are competing in high level events.  Excellence & Development Funding is limited and not intended to cover all expenses associated with planned events or projects. 

Eligibility & Process

• Requesting Club Sports organizations must be in good standing and considered Active; Clubs on probation, suspension, and those considered Inactive, In Review, or Introductory are not eligible
• Clubs may submit one funding request per academic year
• All requests for funding must be complete and submitted before the announced deadline
  • Clubs with tentative events or projects should still submit request before the deadline
  • Changes to funding requests after the application deadline will not be considered
• All communication concerning this process will be sent by the Excellence & Development Chair including, but not limited to confirmation of receipt of funding request and award determinations.
• Selected clubs will conduct a 15 minute presentation on the presentation date justifying their request and highlighting any adjustments
• Emergency requests can be submitted after the deadline and will be considered based on funds available.

End of Year Awards

The Club Sports Council and Club Sports program recognizes that significant effort is required from club leaders and members in order for the organization to achieve success.  This effort extends well beyond the playing area and the achievements do not go unnoticed.  The dedication and commitment that members give is worth recognizing and the achievements worth celebrating.

Awards are announced each Spring semester and winners will have their name added to perpetual plaques on display within the Recreation & Wellness Administrative Suite.  Current club awards include:

• Requesting Club Sports organizations and officers must be in good standing and fully recognized; Clubs on probation, suspension, and those considered introductory clubs are not eligible.
• Criteria for nomination of the various awards will be announced in the Spring semester of each academic year.
• Completed nomination forms must be submitted by the announced deadline.
• Clubs nominated for an award will be notified to attend the Club Sports Awards.
• Clubs may be nominated for multiple or all awards.
• There is no limit to the number of consecutive years a club or individual can receive an award.

Membership and participation within a Club Sport must be free from discrimination based on race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, gender identity and expression, disability, or status as a disabled veteran.  Each club constitution must carry a statement to this effect.

Eligibility for Participation

Membership is open to students, faculty, and staff as outlined in the club’s constitution.  Students must be a registered Purdue student in good standing. There is no minimum credit hour requirement to participate.  Non-Purdue affiliated members of the community may not participate in a club on a regular basis. Guests wishing to participate with a club on a limited basis must be approved by the club’s Primary Contact and will be responsible for paying for a daily guest pass. All club members, guests, volunteers, or coaches of a Club Sport must have a Club Sports Waiver, Release, and Hold Harmless Agreement on file with the Club Sports Office to make them eligible to participate in any club-related activity.  Releases must be complete, accurate, and on file with RecWell for each and every Club Sports participant.  Release forms are good for the current academic year through the summer session.

Inclusive Participation

The Club Sports program supports and advocates for inclusion of all members, regardless of gender identity and expression. All members of the Club Sports program may participate in accordance with their expressed gender identity regardless of medical intervention and the sex indicated in official school records.

General Policies

Space Utilization & Fees

• Changes to Event Requests
  • Any changes to the RecWell Facility Request or BoilerLink Event Request (game times, event schedule, etc.) must be communicated to the club’s Primary Contact prior to the event. Failure to notify appropriate parties of changes to event schedules may result in loss of Allocation Points, the payment of staffing costs for the event or the cancellation of the event. Cancelled events will not receive Allocation Points.

Building Access & Privileges

Travel Policies & Procedures

In order to travel on an approved University trip, a BoilerLink Event Request must be submitted at least two weeks prior to the trip.  It must be indicated on the form that the event is a Club Sports Travel Event. University vehicle requests are also submitted through the BoilerLink Event Request. 

If University vehicles have been reserved, the club is responsible for paying the daily rate for the duration of the reservation unless cancelled at least 24 hours prior to the scheduled pickup. 

1. Complete a Motor Vehicle Records (MVR) check and meet the acceptable criteria in order to be an approved driver.  Clubs are responsible for a paying the associated fee for completed the MVR check including any denied driver MVR checks.
2. Complete the Club Sports Driver Web Certification (Club Sports WebCert) and submit the certification email via the Driver Approval Process Online Form.
3. Submit a valid copy of U.S. Driver’s License via the Driver Approval Process Online Form.

• University Cars:
  • At least 18 years old
  • At least one year of driving experience
• 
  
  University Vans:
  • At least 20 years old
  • At least two years of driving experience
  • Complete the Purdue Passenger Van Training Web Certification (PPVT WebCert) and submit the certification email via the Driver Approval Process Online Form. 
• Enterprise Vans (Reserved through Transportation):
  • At least 21 years old
  • At least two years of driving experience
  • Complete the Purdue Passenger Van Training Web Certification (PPVT WebCert) and submit the certification email via the Driver Approval Process Online Form. 

1. Property damage:           $50,000
2. Bodily injury:                  $100,000 each person & $100,000 each occurrence.

Drivers must supply official documentation to support the coverage required before the trip will be approved.  Your insurance will be the primary coverage for any accident you are involved in while driving your personal vehicle. The University’s General Liability will serve as secondary coverage.

Consuming or being under the influence of alcohol, drugs, and other substances during any club sanctioned or sponsored event is not permitted.  This includes practices, home competitions, trips and/or away competitions (the entire duration of the trip), and special events. This is in effect for any club member, coach, volunteer, or advisor. In addition, alcohol is not permitted at a club function that may take place at a private residence.  Any deviation of this policy will result in immediate sanctions from the Club Sports program, and further actions may be taken, including referral to the Office of Student Rights and Responsibilities for possible university disciplinary action. Transporting alcohol in a university vehicle or private vehicle being used for official club travel is not permitted. Additional Club Sports alcohol policies can be found in the Standards of Conduct section of this Handbook (page 18).

Injuries

Before the start of any trip, check with the representative of the host institution to determine what arrangements have been made to assist in the handling of an injury. If the host school has made no arrangements, determine your own procedures to follow (i.e., telephone number of ambulance service, location of local hospital, etc.)

If necessary to have an injured participant seen and/or treated by a physician, have him or her transported to the emergency room of the local hospital. It is recommended that a qualified service (e.g., ambulance service) be used to transport the injured participant. All expenses incurred for treatment, transportation to hospital, etc., are the responsibility of the injured participant. Rely upon the recommendation of the attending physician as to whether the injured Purdue club member can be transported back to campus and what accommodations to use (e.g., University vehicles).  All injuries requiring a hospital visit should be reported to the club’s Primary Contact immediately. All injuries, whether or not they required a hospital visit, should be reported on an Injury Report found in each club’s First Aid Kit and submitted to the club’s Primary Contact.  Please see the Concussion Management Plan section of this Handbook for more information regarding head injuries.

Transportation Services Guidelines

• For a minor condition — up to $200:
  • Use the credit card supplied in the key case.  If necessary, cash, personal check, or credit card can be used.
  • Always obtain a receipt. Personal expenditures will be reimbursed at the Transportation Service Office upon return of vehicle.
• For a major condition — over $200:
  • Call the Purdue Operator collect (day or night) at (765) 494-4600; inform the operator of your situation. The call will be transferred to the proper Transportation Service personnel.
  • Transportation Service personnel will advise you of the necessary procedure to repair, or replace the disabled unit.

• Notify area police immediately — before leaving the accident scene.
• Provide assistance at the accident scene.  DO NOT RENDER FIRST AID UNLESS PROPERLY CERTIFIED.
• Exchange information with the other driver(s): by completing the red “In Case of an Accident” form provided in the vehicles glove box, i.e.: driver’s name, address, city, state, zip code; driver’s license number, date of birth; license plate number, state, year; make, model, year, color of other vehicle.
• Do not accuse others or make any admission of responsibility for the accident.
• All accidents are to be reported by the driver immediately to the Transportation Services Department and the club's Primary Contact (refer to emergency contact info).
• If there is an injury, or you cannot drive the vehicle, notify Transportation Service immediately (765-494-2114), and follow the emergency repair procedure.
• If the vehicle is drivable, continue your trip as planned once you have contacted the Transportation Service Department and the club's Primary Contact (refer to emergency contact info).

The basic concept underlying the Purdue University standards of conduct is that students, by enrolling in the University assume an obligation to conduct themselves and their organizations in a manner compatible with the University’s function as an educational institution. Individuals must always act in a manner that does not detract from the reputation of the University or the department. Club Sports members are expected to behave in a mature and responsible manner both on and off campus during all Club Sports-related activities, in accordance with the Club Sports Handbook, University Regulations, and the Regulations and Procedures for Recognized Student Organizations.  Clubs and/or individual members may face disciplinary action for inappropriate actions or behavior either on or off campus while engaging in any Club Sports-related or community activities.

• Clubs must request permission from their Primary Contact at least ONE MONTH prior to the event
• Alcohol must be served by a licensed vendor such as; a caterer, restaurant, etc.
• Under-age alcohol consumption will not be tolerated at any time

Clubs violating any University or Club Sports policies and procedures are subject to various consequences.  These may include, but are not limited to:

• A verbal or written warning to the officers of the club
• Loss of RecWell funding
• Loss of travel privileges
• Suspension of club activities or selected members for a prescribed period of time
• Loss of Club Sports recognition
• Educational efforts as deemed appropriate

Concussion Management Plan

Concussion management in sport is a rapidly evolving field. RecWell’s Athletic Training staff is committed to providing the most up-to-date care for any participant who has suffered a concussion in order to allow a safe return to sport and to prevent any long-term adverse consequences. The goal of this concussion policy is to guide clinical practices regarding the management of sport related concussions and to educate participants to the signs, symptoms, and risks. 

A concussion is a brain injury and may be caused by a bump, blow, or jolt to the head or body (whiplash). All concussions are serious injuries. Return to play prior to full recovery from a concussion may increase recovery time and/or increase the likelihood of prolonged brain damage or death. Therefore it is of the utmost importance that a concussion be properly diagnosed and managed. A critical element of managing concussions is candid reporting by the participant of any concussion symptoms. Accordingly, participants are encouraged to be candid with team medical staff and fully disclose any symptoms that may be associated with concussion.

• Participants of identified clubs (Men’s Lacrosse, Women’s Lacrosse, Men’s Rugby, Women’s Rugby, Men’s Soccer, Women’s Soccer, Ice Hockey, Gymnastics, Men’s Ultimate, Women’s Ultimate) must take a baseline examination prior to participation in practices, home events, and/or travel events. The participant will follow the procedures to be taken after a possible head injury has occurred
  • Testing is available for participants of Club Sports other than those listed above; however it is not a requirement for participation.
• The participant will follow the below procedures if a possible head injury has occurred
  • The participant will retake the computerized neurocognitive test with RecWell Athletic Trainer (follow published guidelines for specific tests when post-injury examination should occur)
  • The participant takes Concussion Evaluation Form and computerized neurocognitive test scores to physician
  • The participant cannot return to contests or practices until they have been seen and cleared by a licensed physician trained in the management of concussions and head injuries.  They must share a copy of their physician’s note with the Club Sport Office. 

Athletic Trainer Coverage

Based on the type, amount of and severity of injuries according to the National Athletic Trainer’s Association and the Athletic Training resources of RecWell, the following clubs will receive first priority scheduling for Athletic Trainer Coverage for Home Events located in Tippecanoe County: Gymnastics, Ice Hockey, Men’s Lacrosse, Men’s Rugby, Women’s Rugby, Men’s Soccer, and Women’s Soccer. The following clubs will receive secondary priority scheduling: Women’s Lacrosse, Men’s Ultimate, Women’s Ultimate, Men’s Volleyball and Women’s Volleyball.

Because Athletic Training resources may be limited at times, it is possible that not all clubs (first or second priority) will receive coverage.  It is the responsibility of the individual clubs to be aware of and to communicate any Athletic Training requirements mandated by a National Governing Body, league, or event host to the club’s Primary Contact. To ensure coverage, clubs are encouraged to request services as soon as possible. In the event of limited resources, cost sharing by RecWell and the individual club may be necessary. RecWell professional staff will determine approval of Athletic Training requests or Event Requests as they deem necessary. Any other club events requesting Athletic Training services will be scheduled dependent on the Athletic Trainer schedule and the size and scope of the event as the RecWell professional staff sees fit.

PUSH Physical Therapy Services

Physical Therapy services are available at the France A. Cordova Recreational Sports Center (CoRec) in the Wellness Suite, room 2238.  Physical Therapy is available with an appointment both by referral from a medical provider and without a referral via Direct Access. To schedule an appointment, call (765) 494-1839, or stop by the Wellness Suite at the CoRec. Hours of operation during the academic year are Monday – Thursday, 8:00 AM – 6:00 PM and Friday, 8:00 AM – 5:00 PM. During the summer and over breaks hours are 8:00 AM – 5:00 PM.

Services offered include evaluation, therapeutic interventions, modalities, IASTM, orthotic prescription and casting, brace fitting and application, video movement analysis, and postural analysis and corrective techniques. These services are offered to all persons of student status including graduate students and their spouses. Athletes from other schools participating in sporting events and official visitors of the University are also eligible for services if appropriate and necessary.

There are charges for all Physical Therapy services and supplies. Physical Therapy is in network for all Purdue Student and Graduate Student insurance plans. PUSH PT is out of network for all other commercial insurers so our charges are kept low to be competitive with in-network costs. It is the patient’s responsibility to verify their Physical Therapy or supply coverage prior therapy.

Certified Members & First Aid Kits

All Club Sports are required to have an individual certified in Adult CPR/AED, First Aid, and Bloodborne Pathogens (BBP) present at all practices, home events, and trips. For clubs whose practices and/or events are held at the CoRec and Aquatics Center or outdoors at the Northwest Recreation Fields, the certified RecWell staff members present will count towards this requirement. Club Safety Officers are responsible for ensuring that a certified member is present and coordinate signing up for certification classes as necessary.  RecWell offers classes for these certifications at a minimal charge.  If, however, the certified member holds a certification from another location they must submit their cards to their Primary Contact for record-keeping purposes.

Emergency Response

When available, refer all emergency situations to the Club Sport Program Assistant, Club Sports Field Supervisor, or other RecWell staff and facilitate response for your club.  If no staff is available, and it is determined emergency response is needed, then follow the procedures outlined below:

Emergency Requiring Medical Assistance

• Call 911  and direct EMS to location
  • Northwest Rec Fields – 1410 Cherry Lane
  • Lambert – 800 W. Stadium Ave.
  • If address is not listed, it is the club’s responsibility to identify their event address
• Perform CPR/AED/First Aid as necessary
• Send staff/participant to meet EMS at designated location
• Assist EMS as needed
• Complete Injury Report
• Notify club's Primary Contact

Fight, Assault, Harassment

• Call 911 and direct Police to location
  • Northwest Rec Fields – 1410 Cherry Lane
  • Lambert – 800 W. Stadium Ave.
  • If address is not listed, it is the club’s responsibility to identify their event address
• Maintain crowd control, without becoming involved in the situation
• Send staff/participant to meet Police at designated location
• Assist Police as needed

• Weather.com reads a Heat Index of 100F
  • Issue heat advisory, alert participants to conditions
  • Build in extra water breaks and rests
• Weather.com reads a Heat Index of 110F
  • All activities must cease, may resume once Heat Index is below 110F 

Tornado Warning

• When alarm sounds, evacuate club to a safe location inside
  1. CoRec - First floor locker rooms or Aquatic locker rooms
  2. TREC - TREC locker rooms
  3. Northwest Fields - Evacuate the facility and find shelter in a building with a lower level or interior first floor room with no windows
  4. Lambert - Lowest level locker rooms
• Remain in a safe location until the warning has expired

• Do what you need to do to keep yourself safe
  • Evacuate if safe to do so or if instructed to do so by Emergency Personnel
  • Take cover immediately – lock or barricade yourself and others inside a secure area and remain out of sight; turn off radio and silence cell phone
  • Fight back and take down the shooter
• If safe to do so, call 911 and report suspect description and movement
• Wait for Emergency Personnel for further information

Hazardous Materials Release

• Evacuate club to a safe location inside
  1. CoRec - First floor locker rooms or Aquatic locker rooms
  2. TREC - Locker rooms
  3. Northwest Fields - Evacuate the facility and shelter in a University or non-University building
  4. Lambert - Lowest level locker rooms
• Call 911 to report the incident
• Wait for Emergency Personnel for further instructions

Emergency Contact Card

For any non-life threatening situation involving a hospital visit, contact the Assistant Director – Club Sport to report the incident.  For any life threatening emergency or significant incident, please contact the Assistant Director – Club Sports immediately.  If they cannot be reached, leave a message and continue down the call list, in order until you reach someone. Cell phone numbers should only be contacted in case of emergency.

Health Coverage

Funding Sources & Limitations

• Travel expenses related to lodging and the use of University vehicles
• Sports equipment/uniforms related to the clubs activity
• General expenses for repair and maintenance costs of equipment

For equipment type purchases, a detailed request should be submitted to the club's Primary Contact.  Purchase requests should reflect the best interests of all club members and be based on approved budgets for club equipment.  University purchasing procedures are followed upon approval of the request.  ALL ammunition and firearms must be purchased through the University purchasing system.

For equipment type purchases, a detailed request should be submitted to the club’s Primary Contact.  Purchase requests should reflect the best interests of all club members and be based on approved budgets for club equipment.  University purchasing procedures are followed upon approval of the request.  ALL ammunition and firearms must be purchased through the University purchasing system.

A Club Sport can find their updated RecWell Account balance on their Individual Club Google Sheet found on the Club Sports Officer Resource page.

Additional Certified Members (12 points possible)

Clubs who have more than the minimum number of certified members (Adult CPR/AED, First Aid and BBP) will receive additional allocation points.  Copies of certification cards must be on file prior to the Activation Deadline and the certifications must remain current.

Point Breakdown

• Additional certified members 1-2 receive 4 points each
• Additional certified members 3+ receive 2 points each

Club Meetings (30 points possible)

Club meetings are an integral piece of a club’s ability to communicate amongst members and officers.  Three Allocation Points are earned for each meeting agenda, meeting notes and attendance lists for a Full Roster Meeting as reported in a submitted Club Meeting Log. One point is earned for each meeting agenda, meeting notes and attendance lists for an Officer Meeting as report in a submitted Club Meeting Log.

Officer of the Month (30 points possible)

Each month officers, members, or a club’s Program Assistant may nominate an officer for Officer of the Month.  The Assistant Director and Coordinator will review the nominations monthly and name the Officer of the Month by the 10^th of each month.  Only one officer per club can win the award each academic year. Each nominated officer will receive 5 Allocation Points.

The Club Sports Challenge (200 points possible)

Each Club Sports Program Assistant oversees three individual clubs.  Together those three clubs make up their “PA Families.” Throughout the year, these clubs can earn and lose Allocation Points together.

Point Breakdown

• Points Earned
  • August Club Sports Kick-Off (20 points possible)
  • Multiple times a semester an event will be hosted or announced to encourage Cross-Family Support and bonding. The PA Family that scores highest that month will receive 20 Allocation Points and so on and so forth. 

Club Website (10 points possible)

Allocation points will be awarded for clubs that maintain a current and updated website.  Websites will be checked at the beginning of each semester.  Sites that remain live (on the Club Sports site) for the entire semester will be eligible to receive five points per semester.

Club Sports Council (10 points possible)

Serving on the Club Sports Council is a great way to get involved and be a part of the decision making regarding Club Sports policies and governance.  Club members who actively serve on the Council will receive five Allocation Points per semester.

Exponent Article (4 points possible)

A club may earn two Allocation Points for every Exponent Article featuring their particular club that is shared in the Club Sports Members Facebook Group.

Administrative Compliance

Active Club Checklist Paperwork

In order to maintain Active Club Sports Status, clubs complete the Active Club Checklist (found on the Important Dates & Deadlines Worksheet) by the Activation Deadline. The Activation Deadline for each semester is the Friday of the end of the fourth week of classes. Inactive Clubs will have their funds frozen, events (home or travel) will not be approved, and clubs will be charged for any practice space used back-dating to the first day of classes of that semester. Clubs not completing the Active Club Checklist by the deadline will remain Inactive until the checklist is complete.

Clubs still considered Inactive after the eighth week of the semester will be de-affiliated from the Club Sports program and will not be eligible to reapply for recognition until two full academic years (Fall & Spring) have passed. De-affiliated clubs must follow the same process as outlined on the Become a Club Sport page.

Miscellaneous Required Paperwork & Meetings

Listed on the Important Dates & Deadlines Worksheet, Presidents and Officers must attend the meetings required of their positions and submit an End of Semester Report each semester. If officers have a class or work conflict during when the Required Meetings are offered, excused absence requests must be submitted via email to the club’s Primary Contact by noon of the day of the first meeting offering. If an officer does not notify their Primary Contact of their excused absence by that deadline, their absence will be considered unexcused. Unexcused absences will result in the club being placed on administrative probation.  If a club’s End of Semester Report is not submitted by the announced deadline, the club will also be placed on administrative probation.

Terms of administrative probation may include a loss of Allocation Points, required full active club roster meetings, required officer meetings, required meetings with the club’s Primary Contact, and required Fundraising and Community Service events.

Classification