Resources for New Student Organizations

President/Treasurer Online Training

Student organization presidents and treasurers have online training available via a self-enroll course in BrightSpace. Click here to find out how to enroll in the course.

BoilerLink

• Activity Planning Form

  • Click the grid icon in the upper right corner, click "Manage", and then select your organization.

  • Click the 3-line menu bar in the upper left corner to open your Organization Menu, then select "Events" and click on the blue "Create Event" button. Clicking this box will take you to the Activity Planning Form.

  • Activity Planning Forms must be submitted at least 2 weeks before your event occurs.

• Roster Management

  • Click the grid icon in the upper right corner, click "Manage", and then select your organization.

  • Click the 3-line menu bar in the upper left corner to open your Organization Menu, then select "Roster". This will bring up your Roster page.

  • Under the words “Manage Roster” are three tabs: Current, Pending, and Prospective

    • Current members are currently on your roster.

    • Pending includes potential members who you have invited to join your organization, but who have not accepted membership.

    • Prospective members include students who have requested to join your organization and are waiting for your response.

• Elections

  • Click the grid icon in the upper right corner, click "Manage", and then select your organization.

  • Click the 3-line menu bar in the upper left corner to open your Organization Menu, then select "Elections". This will bring up your Elections page.

  • Toward the top-right, there will be a blue box labeled “Create Election”.  Clicking this box will take you into the Elections Form. Elections should be filed at least one week in advance of the event.  

  • For assistance creating an Election for your student organization, contact SAO at 765-494-1231 or by email at sao@purdue.edu

• Direct Student Emails (DSE)

  • Direct Student Emails are emails sent by the university on your organization's behalf to a large population of students.  

  • Direct Student Emails are sent via BoilerLink.  On the opening page of BoilerLink, after logging in, scroll down until you see “ Campus Links” on the bottom right of the page.  The second link down should read “Data or Direct Student Email Request”.

  • DSEs must be sent to a population of more than 50 students, but typically less than about 8,000 students.  You will be asked to detail a population that can receive this email (e.g.: First-year Students in the Residence Halls; International Students in the College of Engineering, etc.)

  • DSEs must be submitted more than 7 days in advance to allow for review and approval.

BOSO/COOL

All general student organizations are required to only process their finances through the Business Office for Student Organizations (BOSO) and make use of the COOL online platform.  

To set up your financial account, the organization’s president and/or treasurer should come to BOSO in KRCH 365.  Be sure to have access to the letter you received from SAO confirming your recognition as a student organization.

Room Reservations

There are multiple ways that you can reserve space on campus for events:

• Most space on campus can be reserved through the UniTime website:   

• Tables can be reserved in Purdue Memorial Union or Stewart Center outside of the HSEE Library at no charge for the purpose of promoting your student organization.  This space can be reserved through PMU Catering and Events. They can be reached at PMU 160 or by phone at 765-494-8908.

• Space in Krach Leadership Center can be requested through the building website.

• Other spaces around campus may be able to be reserved by talking to the Building Manager of the building.

SOGA/SFAB

Student Organization Grant Allocation (SOGA) and Student Fee Advisory Board (SFAB) are student organizations that disburse funding to help with events and initiatives.SOGA stands for Student Organization Grant Allocation (SOGA) Board.

• SOGA funding is capped at $14,999 per calendar year and is awarded primarily for individual events that are too large for an organization to pay for individually and is capped each year.

• SFAB funding is awarded primarily for campus-wide initiatives that benefit the entire student body and costs more than $15,000.

• You can find instruction manuals for how to apply for each kind of funding on each respective group’s pages in BoilerLink.  

Locker/Office/Mailbox Space

Student organizations are eligible each year to apply for mailbox, locker, or office space on campus.  These spaces are typically either in the Purdue Memorial Union basement, Stewart Center, or in Krach Leadership Center. Applications for space typically occur in February and are conducted through BoilerLink.

ITaP Services

Now that you have been recognized as a student organization, you have access to services through ITaP the same as faculty, staff and students.  This begins by setting up your student organization’s Purdue career account.  Once your organization’s career account is set up, your organization is provided with:

• 5 gigabytes of storage space

• An e-mail account

• A mailing list

• A print quota each semester

• Software for student organization PC's

• A Blackboard course