Event Scheduling Policies

Event requests must be submitted at least one business day prior to the event for student organizations. This ensures enough time to process the request and notify the Building Managers, Building Services, and Security. This helps to give all events the proper attention deserved and to help ensure there are no conflicts or time issues. 

No materials, equipment, baggage, etc., may be stored in the classrooms for future use. As the classrooms are used by a wide variety of constituencies, all materials must be removed daily. No storage of materials is available. 

Recurring events that extend beyond the semester will be edited. Dates that fall during breaks, reading days, or finals week will be deleted from the event. It is strongly recommended that you use the Event Search to review the dates. 

All events submitted through this site are considered requests only. It is the responsibility of the requestor to verify that the event has been accepted and scheduled. An e-mail is generated for all events, providing  reservation information on the status of the event. It is recommended that all e-mail attachments are opened and read. 

An event can be declined if rooms are unavailable, if the time requested is beyond the building hours, or if the event is improperly requested. Please contact Academic and Classroom Scheduling at 494-5700 for assistance on declined events. 

There is no cost associated with the use of Registrar classrooms. However, the use of technical services (equipment and staffing), non-class related events, or damages to a classroom may result in billable charges. 

The Office of the Registrar reserves the right to adjust room assignments based on academic classroom needs.